Guidelines

Prescott Area WoodTurners

bylaws

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The organization shall be known as the Prescott Area Woodturners, a non-profit Association operating as an affiliate chapter of the American Association of Woodturners, a non-profit corporation domiciled in the State of Minnesota.

Section 1. The purpose of the Prescott Area Woodturners, hereafter referred to as PAW, shall be to inform , educate and foster the art and craft of lathe-turning for its members, educational institutions and the interested general public. This shall be accomplished by providing demonstrations, technical assistance and education at regular and special meetings, art and craft shows, schools or other venues.

Section 2. – PAW may, from time to time, participate in arts and craft show, gallery or other exhibits in order to provide individual members the opportunity to display and or sell their woodturnings for their individual account. PAW will only receive compensation to cover incurred expenses.

Section 3. – PAW may, from time to time, conduct or participate in, fund raising activities for the purpose of providing funds for supplies, equipment or other general operating expenses for the benefit of the PAW membership.

Section 1. Membership in PAW shall be open to any person interested in the stated purpose of the organization upon payment of the currently established dues.

Section 2. Dues shall be on a calendar year basis and shall be established by the Board of Directors.

Section 3. Membership renewal becomes payable in October. Should renewal of membership dues not be paid by end of calendar year, the member will be dropped from the rolls on February 1st.

Section 4. Membership in the American Association of Woodturners is not requirement for PAW membership, except for Directors and Officers, who must currently or subsequently to their election, hold and maintain such membership.

Section 1. Meeting of the membership shall be held on a regular basis at s time, place and frequency fixed by a consensus of the membership. Meeting dates, time and place may be changed by the Board as required in order to accommodate special programs or circumstances, providing the membership has been given prior notification. The member present at any regular or special meeting shall constitute a quorum.

Section 2. The regular meetings of the Board of Directors shall be held on a monthly basis at a time and place agreed upon by the Board. The Board may hold special meetings as required. A majority of the members of the Board shall constitute a quorum at any regular or special meeting.

Section 1. The control and conduct of the business of PAW shall be vested in the Board of Directors, subject to provisions set forth in other sections of these bylaws. The Board shall also determine the operating policies of PAW. The Board will be comprised of Elective and Appointive members.

1a. Elective: President, Vice President, Secretary, Treasurer and Program Chair.
1b. Appointive, by a majority vote of the Electives member: Newsletter Editor, Sales Chair and two Members-at-large, of which one shall act as Membership Chair
1c. The Immediate-Past-President is ex-officio.

Section 2. Removal. Any Director may be removed due to non-performance or non- attendance by affirmative vote of the majority of Directors.

Section 3. Resignation. Any Director may resign at any time by giving written notice to the President.

Section 4. Filling Vacancies. Any vacancies due to any reason may be filled to complete the unexpired term of the resigned or removed Director by affirmative vote of majority of Directors.

Section 1. President. The President shall preside at all meetings of the membership and the directors. The President shall direct and administer the affairs of PAW as its executive head. The President may appoint special committees as required. The President shall perform all other duties associated with that office.

Section 2. Vice President. The Vice President shall assist the President in carrying out the latter’s duties and shall preside in the absence of the President. In the event the office of President should become vacant, the Vice President shall become president for the unexpired term.

Section 3. Secretary. The Secretary shall keep a record of all proceedings of the membership and Board of Directors. The Secretary shall be responsible for, and maintain original and subsequent copies of the bylaws and other documents pertaining to the operation or organization of PAW. The Secretary shall maintain a current roster of the membership.

Section 4. Treasurer. The Treasurer shall have custody of PAW’s funds and shall disburse funds as instructed by the Board of Directors or approved by action of the membership. The Treasurer shall prepare reports for meetings of the Board of Directors and general membership.

Section 5. Program Chair. The Program Chair shall arrange and coordinate demonstrations for the regular or special meetings of the membership as required.

Section 6. Newsletter Editor. The Newsletter Editor shall prepare a monthly newsletter , or as directed by the Board of Directors, for distribution to the membership.

Section 7. Sales Chair. The Sales Chairman shall be responsible for PAW sponsored sale events including registration and contact with the event organizer, preparation and conduct of sales

Section 8. Membership Chair. Membership Chair shall collect dues, issue membership cards, issue name tags, and maintain a current roster of the membership, maintain attendance records for meeting or special events. Membership Chair shall liaison with Yavapai Community College, and seeks opportunities to promote PAW and recruit new members.

Section 9. Members-at-large. Members-at-large shall perform duties as assigned.

Section1. All Officers and Direction shall be elected for a one year term but may be reelected for an indefinite number of terms.

Section 2. Candidates shall be selected by a consensus the membership. All elections shall be viva voce unless there is more than one candidate for an office, in which case the election shall be by ballot. A plurality of members present shall elect.

Section 3. The term of office for Officers and Directors shall be from January 1
through December 31. In order to meet the annual AAW Directory publishing date, elections may be held at any regular meeting of the membership prior to December 1.

Section 1. The Board shall have authority to disburse funds, approved by a majority of the Directors, for an amount up to and including $400.

Section 2. Disbursements in excess of $400 shall require recommendation by the Board and approval by a majority of the membership in attendance at a regular or special meeting unless the expenditure is part of a previously approved program, project or event. This would include, but not limited to, equipment and special guest demonstrations.

Section 3. Checks shall require a single signature in the following order: first, by the Treasurer, or second if the Treasurer is unavailable, the President; or third if the President is unavailable, the Vice President.

Section 1. No Officer or Director shall receive compensation for the performance of their duties.

Section 2. By prior approval, expenses incurred by any member for the benefit of PAW shall be reimbursed.

Section 3. The Board may establish a policy of providing an honorarium for members or guest demonstrators.

In the event of the dissolution of PAW all financial and physical assets shall be donated to one or more recognized non-profit organizations as specified by the Board.

The fiscal year for PAW shall begin on January 1 and end on December 31.

The Bylaws may be amended by a proposal by the Board and ratification by a two-thirds vote of the membership present at a regular meeting.

The rules contained in the current edition of “Robert’s Rules of Order” shall govern the conduct of PAW in all cases in which they apply, and in which they are not inconsistent with the Bylaws or special rules of order of this organization.

POLICY 1 - MEMBERSHIP

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Honorary Life Membership may be given to a member that has demonstrated outstanding service and leadership in the Prescott Area Woodturners. Nomination by two or more members in writing, requesting a member be given a life membership will be considered and reviewed by the board of directors. The candidate shall have a minimum of 10 year of consecutive club service, served on the Board of Directors, demonstrates leadership, a willingness to help others, is an outstanding team player.

A youth membership is for any person under 18 years of age. Parent or guardian must be a member.

A Student Membership is for any person with a current schools Student ID.

A Student Membership is for the first year membership only in the Prescott Area Woodturners. Any person with a current schools Student ID. Subsequent years will be a general membership.

General Membership $50.00
Family Membership (Couples) $60.00
Youth Membership (Under 18 years of age with parent or guardian member) Free
Student Membership (Under 26 years) $25.00
Student Membership ( 26 years and over, First year only) $25.00

The Board of Directors shall retain the right to cancel a member’s membership and return the membership fee on a pro- rated basis. This course of action may be trigged by, but not limited to, a member attending a Prescott Area Woodturners sponsored meeting, demonstration or other sponsored event, while under the influence of alcohol, non-prescribed controlled substance, or any medication that would alter or impair that persons abilities or endanger others, or behavior that is offensive to other members.

POLICY 2 - SALES

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Sale Chairmen. The Sales Chairman shall be responsible for PAW sponsored sale events including registration and contact with the event organizer, preparation and conduct of sales.
Type of Events. There are two types of sales events.
1. Those that benefit the club financially and
2. Those that are educational and benefit the club recruiting process.

The event that benefits the club financially is held on the 3rd
Saturday in December, held at the Prescott Armory and sponsored
by the Sheriff’s Jeep Posse. Proceeds of this sale benefit the club
and all items are donated by members.

Section 2. Events that are club sponsored but all sales are made by individual
members, although the club may assist in the administration. Costs
of the sale will be paid by the participants with the club acting as
agent for those members participating in the sale in order to comply
with rules of tax authorities and the sale sponsors.

May 2nd weekend, Mountain Artist Guild & Gallery, held in the courthouse square. The club sets up a lathe for demonstrations and
schedules educational demonstrations throughout the weekend.

August 2nd weekend also sponsored by the Mountain Artist Guild and Gallery, held in the courthouse square. The club sets up a lathe for demonstrations and schedules educational demonstrations throughout the weekend.

November 2nd Saturday at the Hassyampa sponsored by the Spinners and Weavers organization.

All club sales are open to all current members. The number of
participants will be based on the space available for each sale.
Section 3-1. Event fees and will be paid by participants and divided equally
by the spaces available.
Section 3-2. Participants are expected to help with set-up and tear
down, as well as to be available to talk with interested visitors
who have questions about items on display.

Section 3-3. Participant selection will be by draw until all spaces
available are filled. Space location will be assigned in order of
draw.

Section 3-4. Participant application overage will have first right of
refusal for the next event.

Section 3-1.1 A deposit is required at the time of application to
Participate in the sale.

Section 3-1.2 Spaces may be divided between two or more
Members to reduce cost or for lack of items to sell. The member
drawn for that space will be responsible for the share of the
costs. Collection from sub-participants is the member’s
responsibility.

Participants will sign an agency agreement confirming that the
sales are that of the member and that the member is responsible
for all taxes and other items as may from time to time be noted in
the agreement. The club is responsible for arranging the event
and insuring that the rules of the promoting organization and
government agencies are followed.

POLICY 3 - TOOL SALES

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Tool Sale: Bring tools or item relating to woodturning you want to sell. ( Sanders, turning tool, tool holders, routers, drills, grinders..etc. Photographs of larger items will suffice, lathes, bandsaws..etc.)

Tool preview will take place during set up of tools being sold.

1. All tools MUST be in working order.
2. All tools must be labeled with owners name and price.

1. Payment is directly between buyer and owner/seller.

1. Each member must sign in, as this will be your buyers number that
will be drawn, or you will receive a ticket (sorry ONLY members will be
eligible to participate).
2. When a participants’ number is drawn, and only then, will he/she be
eligible to buy whatever is displayed in the sale area.
3. Once your number is drawn you will be on the clock. You will have 3
minutes to select your purchases. ( Hint. Come early and Preview)
4. Once all of the numbers have cycled through the draw then the sale
will go to open bidding and trading.

Those lucky members who get early draft pick might be open to an offer or trade. So be Fair.

POLICY 4 - SCHOLARSHIPS

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The purpose of a scholarship program for the membership of P.A.W. is to embrace the personal skills in woodturning, which includes, but are not limited to form design, wood selections and finish including embellishments and tool techniques.

The scholarship program is limited to the membership of P.A.W. requiring a member to be in good standing in the club for a period of two complete years. At the end of each calendar year the board of directors will determine if a scholarship will be given during the upcoming year. The board of directors will confirm to the membership by March 1 st if a scholarship will be offered for that calendar year. The decision will be based on membership head count which must be in excess of 50 members. The dollar amount will be a base of $400 or 16% of membership fees for that year. A maximum of $500 will be awarded.

The scholarship will be offered yearly to one member. The member must present in writing a request to the board no later than May1 st as to the program they wish to attend. The request would include: name of program; instructor; location of event; total cost with a breakdown of class cost, transportation, and living expense. No scholarship will be awarded until after May 1 st , giving everyone a chance to make a request to the board.

Section 3-1. A scholarship recipient must have shown an interest in woodturning through the purchase of basic equipment and display in public his or her work. Suggested displays would include Instant Gallery at meetings, display of work at local establishments, and club sponsored sales.

Section 3-2. Each scholarship recipient must be willing to demonstrate to
the membership at a stated meeting the skills learned so that all members
will benefit in some way from the scholarship.

The board will select one member to receive the yearly scholarship with an alternate also selected.

Section4-1. The board and the scholarship recipient will agree how the dollar amount shall be applied toward the tuition.

Section 4-2. The board will select a member for the scholarship based on established criteria. Should a board member be a candidate for a scholarship they will not be in attendance during the selection process.